2024 Week in RARE Poster Abstract Submissions

KEY DATES & DEADLINES

  • Poster Abstract submission period opens May 15th, 2024

  • Abstracts must be submitted by 5pm ET on  August 2, 2024

  • Notification of Acceptance will be issued on August 23, 2024


POSTER SUBMISSION DETAILS

Submit Your Poster Abstract 


Please be prepared to include these materials with your form submission:

  • Presenting author’s contact information 

  • Poster title 

  • Presenting author’s short biography


OVERALL POSTER REQUIREMENTS 


All accepted Posters Presenters will be required to submit a Digital (PDF) version of their poster along with a video (no longer than 10 minutes) presenting the poster that will be uploaded to the WIR Conference Event App and will be viewable by all registered attendees - both in-person and virtual. After the conference, these digital posters and videos will be available online (specific location TBD).


  • Posters should include data (summary, method, evaluation, results, demographics, etc.) for consideration - as clearly as possible

  • Include the Presenting author(s) headshot(s) and short bio(s)  - or a QR Code for more information

  • Digital (PDF) Version should be sized for a 16:9 viewing ratio

  • Video Requirements

    • No more than 10 minutes in length

    • Shoot video horizontally

    • File extension should be .mp4


IN-PERSON POSTER PRESENTER REQUIREMENTS


For Poster Presenters who wish to attend Week in RARE in-person:


  • Printed Poster (will be pinned to poster board)

  • Size - 36" Wide x 24" Tall


The Posters will be on display in the Neptune Ballroom, which is the room we will be using for breakfast and lunch. This room will also be open for people to sit, relax, and have impromptu meetings during non-meal times, so the posters will always be viewable.


Schedule for In-Person Poster Presenters


Please be at your poster for 1 hour during the following times:

Thursday, September 26 and Friday, September 27

*Breakfast 8am - 9am and Lunch 12:50pm - 1:50pm


Poster Presentations


Each Poster Presenter will be asked to select a 15-min time slot during these 1 hour blocks on either Thursday or Friday to give an in-person presentation of the poster.


Poster Presentations will be listed in the printed agenda and on the Conference Event App so in-person attendees can plan to attend the presentations of posters that interest them.


*Poster presenters will be able to get breakfast from 7:30-8am and lunch from 12:30-12:50pm each day.



PRESENTER ATTENDANCE 

Accepted poster presenters will receive 25% off of their registration fee (the discount code will be provided in your notification of acceptance). Discount can be used for both in-person and virtual attendance.


Poster presenters who wish to attend the conference in-person may also apply for travel stipends here.



FREQUENTLY ASKED QUESTIONS

Are there presenter costs?

There are no additional presenter costs. Accepted poster presenters will receive 25% off of their registration fee and may apply for a travel stipend here.


Is there a word limit or character count to which we should adhere? 
Yes, there is a limit of 700 words. Charts and graphs are also acceptable.

Is there a language requirement for the posters?
Posters must be submitted in English.


Who do I submit my poster to? 

Please send your final Poster PDF to Michele Whiteside at events@globalgenes.org  by September 13, 2024.


Why should you create a poster? 

Poster presentations provide an opportunity for you to share the work of your organization, team or community with a larger audience of rare disease stakeholders from advocacy, research and industry. Showcasing ongoing or completed projects often can provide new connections/opportunities to meet new collaborators and/or potential funders.


Are there any tips for creating an “attractive” poster/abstract?

  • The title of the poster is very important to draw attention, like a good news headline.

  • There are PowerPoint ppt poster templates available from various sites. 

  • An abstract is important to attract an audience to view your poster presentation in more detail.

  • Make it simple, easy to read, organized and presentable.

  • Add a patient picture, story, or perspective as it will make the poster more attractive. 

  • Include a QR Code for more information including author bios


Is there a choice between a virtual display and an in-person display?

Yes, all posters will be available digitally with an accompanying video on our Conference Event App and presenters may choose to attend or not attend the in-person conference.


Will I be required to attend in person to present my poster?

We highly encourage you to attend the Week in RARE  in person, but it is not a requirement. If you are unable to attend in person, please let us know by August 27, 2024.


Am I responsible for printing my own poster? 

For those presenters who will be attending Week in RARE in-person, you must bring your own printed copy of the poster to be displayed. 


Is there a time to present my poster?

Yes, all posters will be on display throughout the conference (either physically or digitally via the Conference Event App), but in-person poster presentations will take place during either breakfast or lunch on either Thursday or Friday.


I still have questions, who can I reach out to?

  • Please contact Michele Whiteside at events@globalgenes.org  for any questions about poster presentations. 

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